Procurement

Keeping trucks running means constantly buying things — parts, fuel, tyres, service hours — and it’s easy for that spend to scatter across phone calls and paper. Logistall’s procurement screens keep it in one place: a registry of your suppliers, and purchase orders that track what’s been ordered, from whom, and whether it has arrived. This page covers the Vendors and Purchase Orders pages.

Keep a clean supplier registry

The Vendors page lists your suppliers. To add one:

1. Add a new vendor with a vendor code and a name.
2. Pick a vendor type — parts, fuel, service, tyre, or other.
3. Fill in contact name/email/phone, city and country.
4. Set payment terms (NET15, NET30, NET60, COD, or Prepaid) and a tax ID, plus any notes.

Note

Only active vendors are shown in the list — there’s no way in the current UI to view or bring back a deactivated vendor, so remove a vendor only when you’re sure you’re done with them.

Tip

Removing a vendor doesn’t delete its record (so past purchase orders still show its name correctly); it deactivates the vendor instead, which is why it then disappears from the list. Your purchase history stays intact.

Raise and track purchase orders

Scenario: a semi needs a new set of brake pads and a service. Raise a purchase order against your parts vendor, link it to the truck, and you’ll have the order, the price, and the receiving status on one record — including which vehicle the spend belongs to.

The Purchase Orders page tracks orders raised against your vendors. To raise one:

1. Create a purchase order — it’s auto-numbered on creation (e.g. PO-2026-00001).
2. Pick the vendor, and optionally link a vehicle (useful for parts or service tied to a specific truck).
3. Set the order date, an expected date, and a currency, plus any notes.
4. Add line items — description, quantity, and unit price — directly in the form; add and remove lines as the order takes shape.
5. Save, and update the status as the order progresses: draft → sent → partial → received, or cancelled.

The order’s total amount is calculated automatically from the line items as you edit them, though you can still adjust it by hand if needed.

Tip

Use partial when only some of the lines have arrived — it keeps the order visibly open so the missing items don’t get forgotten between deliveries.

Caution

Only purchase orders still in draft status can be deleted. Once an order has been sent, partially received, received, or cancelled, it’s kept as a permanent record and can only be edited, not removed — so double-check a draft before sending it.

Related pages

• Getting Started
• Dashboard
• Fleet
• Finance